Background:
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Our client needed a workforce solution that would not only deliver difficult-to-find clinical talent, but also foster collaboration, provide scalability, and enhance retention.
The decision was made to consolidate a multi-supplier Clinical Operations workforce into a single-supplier, managed solution to increase retention and promote efficiencies in training, communication, and professional development.
The challenge:
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- Vita Global Sciences offered a consultative talent advisory service, talent supply chain management for highly specialized Clinical Operations talent, and efficient operational implementation
- VGS worked to restructure roles, establish a more collaborative working environment, and leverage the VGS talent supply chain to fill a backlog of open positions.
- VGS provided additional training to cover other aspects of working in virtual teams
- Projects are managed through Resource Allocation Tracking (RAT) reports, internal VGS resourcing system, and governance programs
- Selected KPIs track: talent acquisition cycle times, talent retention, operational and customer satisfaction perspectives
The solution:
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- The FSP program is fully operational and has matured since 2014. (Current team consists of 68 staff members)
- Next to Clinical Research Associates, we have diversified the team with in-house Clinical Trial Coordinators, Regulatory resources and Clinical Research Scientists.
- All VGS FSP resources work in client systems and follow client SOPs
- We have daily interactions with client stakeholders, weekly Program Management meetings, weekly project resourcing meetings and regular VGS services feedback meetings as part of our Governance Structure
- The FSP is fully-compliant with the client’s legal requirements
The outcome:
Improved retention and 30% cost savings.
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- Achieved a general cost saving of >30% (compared to the previous model)
- Attrition rates have decreased as roles and processes have been more clearly defines, and talent has gained greater overall support and opportunities for advancement.
- Our internal project resourcing tool and the client RAT reports are reviewed and maintained on an ongoing basis
- 100% training compliance for the program
- Business goals setting, mid- and year-end performance review process has been fully implemented
- VGS team is “inspection ready”
